Sleep Apnea and Orthodontics: Consensus and Guidance
Invitation to Exhibit and Sponsor 7
All exhibiting companies must adhere to the following requirements
for displaying or promoting products and services at AAO sponsored
1. All claims regarding products and services should be truthful
and accurate and may cite, in footnotes, references from
dental and other scientific literature provided the reference is
truthful and is a fair and accurate representation of the body
of literature supporting the claim(s) made.
2. All products and services should be relevant, effective and
useful in, the practice of orthodontics and/or the dental
profession unless given prior approval by the AAO.
3. Comparative advertising claims for competing products and
services must be substantiated adequately. Unwarranted
disparagements or unfair comparisons of a competitor’s
products or services will not be allowed.
4. Guarantees may be used in product/service promotion
provided the statements that are “guaranteed” are truthful
and can be substantiated. However, no guarantee should be
used without disclosing its conditions and limitations.
5. Products and services and claims regarding such producers
and services, may not be in conflict with or appear to violate
AAO policy, the AAO Principles of Ethics and Code of Professional
Conduct or its Bylaws.
6. The AAO may, in its sole and absolute discretion, prohibit any
exhibitor from promoting any product or service that conflicts
with this policy or is the subject of any governmental restriction
7. Complete scientific and technical data, whether published
or unpublished, concerning product safety, operation and
usefulness may be required by the AAO. This data must be acceptable
to the AAO, in its sole discretion.
Aisles have been pre-determined in the floorplan included in this
book. The AAO will submit the final re-configured floorplan to the
Marco Island, FL Fire Marshal for approval.
The AAO reserves the right to re-configure the floorplan as necessary
according to final space assignment, facility restrictions and fire codes.
Arrangement of Exhibits
Exhibitors must arrange their displays so as not to obstruct the
general view of other exhibits. All displays or solid construction in
excess of 3’ high must be a minimum of 3’ behind the front line of
The AAO reserves the right to require exhibiting companies to be
bonded through an approved bonding company, in an amount
determined by the AAO to be satisfactory, in its sole discretion.
Care of Building
Any damage to the building by the exhibitor or the exhibitor’s agent
will be charged to the exhibitor. Walls, woodwork and flooring must
not be defaced or altered in any manner whatsoever. Tacking, taping
or nailing of signs, banners, etc., to any permanent wall, post,
woodwork, or floor is prohibited. No nails may be attached in any
way to the building.
Certificate of Insurance
All exhibitors must provide proof of insurance to be allowed in the
Exhibit Hall no later than November 16, 2018 Should a Certificate
of Insurance not be received by November 16, 2018, the exhibit
space may be canceled without refund of monies. Certificates
should be sent to Darrin Crittington at firstname.lastname@example.org or
by fax to 800.747.2513. The AAO requires the following coverage,
with respect to insurance:
1. Comprehensive General Liability insurance, including contractual
liability with limits of at least $1,000,000 per personal
injury for each occurrence and $500,000 for property damage
for each occurrence.
2. Workmen’s Compensation to full compliance of federal and
state laws covering all of the exhibitor’s employees for any
work done on the exhibitor’s behalf.
Certificates of insurance are to name the AAO as
additional insured and are to include the following:
JW Marriott Marco Island Resort | 400 S. Collier Blvd. | Marco Island, FL 34145