Sleep Apnea and Orthodontics: Consensus and Guidance
Invitation to Exhibit and Sponsor 5
Exhibit Space & Assignment
Space Assignment Policy
Assignment of space is determined by the following general criteria:
• The date of receipt of the completed contract AND deposit,
• The nature of the company,
• The products to be displayed.
The AAO reserves the right to assign exhibitors within the Exhibit Hall
according to the type of products or services exhibited. Other factors
involved in the space assignment are the configuration of the Exhibit Hall.
Relocation of Exhibits
The AAO may alter the location of any exhibit at any time, if in the best
interest of the exhibition. The AAO also has the right to prohibit or remove
any exhibit, or part of any exhibit, that violates policy, local ordinance, or is
judged inappropriate by the AAO.
Eligibility for Exhibiting
The AAO will consider all exhibit contracts based on the following
criteria in the order they are listed:
1. Manufacturers, suppliers and distributors of orthodontic/
dental products and services.
2. Manufacturers, suppliers and distributors of products and
services that benefit orthodontics.
3. Manufacturers, suppliers and distributors of products and
services that are considered by the AAO to be of general
interest to conference attendees.
4. Providers of professional, financial, consulting and miscellaneous
services that are considered by the AAO to be of
general interest to conference attendees.
5. Existing AAO policies and procedures.
Space Rental Fees
The space rental fees are based on the total square feet utilized.
Space in the Exhibit Hall is rented on a square foot basis, with
minimum rental being 100 square feet in a 10’ x 10’ configuration.
See page 12 for list of equipment and furnishings included.
Base Rental Fee:
• $3,000 per booth (10’ x 10’)
A fifty percent (50%) deposit must be submitted with the completed
application form. Applications WILL NOT be accepted or
processed without the deposit.
Balance of Payment
Payment in full must be received in the AAO Central Office no later
than November 16, 2018. The AAO reserves the right to cancel
any unpaid space after November 16, 2018, and re-sell the space
without any liability or refund of deposit.
Rejected Applications In the event an exhibit application is not
accepted by the AAO, the deposit for the exhibit space will be
refunded to the applicant.
Exhibitors must notify the AAO Meetings Department in writing prior
to November 16, 2018, to qualify for a refund of any deposit for
canceled exhibit space. The date the exhibitor’s written notice of
cancellation is received in the AAO Meetings Department will be
the official cancellation date. No refunds will be made for cancellations
received after November 16, 2018.
All cancellations will be assessed a minimum processing fee of